| Month End Closing Operations | |||||
| Module | Sr. No. | Process Description | T Code / Menu-path | Periodicity(D/W/M) | Person Responsible / Location |
| MM | 1 | Inventory balance | Programm ZBIL | Monthly | Logistic |
| MM | 2 | Inventory Revaluation | MR22 Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices |
Monthly | Corporate Accounts |
| MM | 3 | Physical Inventory Differences-Post , after Physical counting | MI07 - Logistics > Materials Management > Physical Inventory > Difference > Post (+ MI01 MI04 ) |
Monthly | Depot/corporate accounts after prior approval from head of finance |
| MM | 4 | PO Closure | ME22N - Logistics > Materials Management > Purchasing > Purchase Order > Change |
Monthly | Purchase dept |
| SD | 5 | Check Billing Due List for the last days in the month | VF04 - * *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List |
Monthly | Logtistics/Sales Admin. |
| SD | 6 | General check of SD billing flows of Goods Issues without invoices | VL06F - Information Systems > General Report Selection > Sales and Distribution >Shipping > Delivery Monitor |
Monthly | Logtistics/Sales Admin. |
| FI | 7 | General account manual FI postings | FB50 / KE21N | Monthly | Corporate Accounts |
| SD | 8 | Release SD billing to Accounting | VFX3 - Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs |
Monthly | Logtistics/Sales Admin. |
| COPA | 9 | Reconciliation between CO/FI/SD | KEAT Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows |
Monthly | Reporting |
| FI & COPA |
10 | Invoicing Regularisation of deliveries non invoiced | FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document |
Monthly | Reporting |
| FI-CO-SD | 11 | Ensure Return sale order -credit memo and transfer posting tally | KE24/MB51 | Monthly | Sales Admin/Reporting/Accounts |
| Payroll | 12 | Running of payroll interface | NON STANDARD | Monthly | IT/Corporate Accounts |
| MM | 13 | Open next MM Period | MMPV Logistics > Material Managements > Material Master > Other > Close Period | Monthly | Manual orAutomated back ground job |
| FI | 14 | Open FI Posting Periods | OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods | Monthly | Corporate Accounts |
| CO/IM | 15 | Settlement of Investment Orders to AUC | KO8G Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing |
Monthly | Reporting /Corporate Accounts |
| CO/IM | 16 | Settlement of Investment Orders to Fixed Assets | KO8G Accounting -> Investment Management -> Internal Orders ->Period-End Closing->Single Functions > Settlement > KO8G - Collective Processing |
Monthly | Reporting/Corporate Accounts |
| FI | 17 | Depreciation Run | AFAB -Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute |
Monthly | Reporting/Corporate Accounts |
| FI | 18 | Maintain Exchange Rates | OB08 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates |
interface MEDECO | |
| FI | 19 | Post Accrual / Deferral Entries | FBS1 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc. |
Monthly | Corporate Accounts |
| FI | 20 | Post Recurring Entries | F.14 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute |
Depends on Nature of entry and target accrual dates | Corporate Accounts |
| FI | 21 | Reverse Accrual / Deferral Entries | F.81 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document |
Monthly | Corporate Accounts |
| FI | 22 | Receivables and Payables Regroupements | F101 Accounting -> Accounts Receivables -> Periodic Processing -> Closing -> Regroup -> F101 - Receivables/payables | Monthly | Corporate Accounts |
| FI | 23 | GR/IR Clearing | F.13 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency | Monthly | Corporate Accounts |
| FI | 24 | Revaluation of Foreign Currency Balances | F.05 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation | Monthly/Weekly | Corporate Accounts |
| COCCA | 25 | Correction of FI documents for wrong cost centre entries | KB61 Accounting > Controlling > Cost Center Accounting > Actual Postings > KB61 Repost Line Items |
Weekly/Monthly | |
| CO | 26 | Period close in CO | OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment | Monthly | Reporting |
| CO-FI | 27 | CO-FI Reco | S_ALR_87013603 Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency |
Weekly/Monthly | Reporting |
| COPA | 28 | CO - PA assessment | KEU5 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment | Monthly | Reporting |
| COPA | 29 | Reconciliation between CO - CCA - COPA | GR55 ZTL8 Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter > Report Writer > Report Group ZTL8 > Execute | Monthly | Reporting |
| COPA | 30 | RES1 Report execution and validation | KE30 Accounting > Controlling > Profitability Analysis > Information System > Execute Report |
D/W/M | Reporting |
| FI | 31 | Balance Audit Trail | S_ALR_87100205 - General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File |
Monthly | Corporate Accounts |
| FI | 32 | Compact Journal | S_ALR_87012289 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal |
Monthly | Corporate Accounts |
| FI | 33 | VAT Liability | F.38 General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax | Monthly | Corporate Accounts |
| FI | 34 | VAT Liability | F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> F-02 - General Posting | Monthly | Corporate Accounts |
| FI | 35 | Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices | FBL3N / F.13 (TEST run and without tick " only docs which can be cleared" |
Monthly | Corporate Accounts |
| FI | 34 | Review and download the p& l and balance sheet | S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284 | Monthly | Corporate Accounts/ Reporting |
| IM | 35 | Investment Management Report | S_ALR_87013019 Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports S_ALR_87013019 S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 : |
Monthly | Reporting |
| IM | 36 | Investment Management Report | AW01N Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer |
D/W/M | Reporting |
| YEAR END CLOSING OPERATIONS | |||||||
| Module | Sr. No. | Process Description | T Code / Menu-path | Preceding Dependency | Subsequent Process Impacted | Periodicity(D/W/M) | Person Responsible / Location |
| FI | 1 | Open FI Posting Periods | OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods | Open period 13 close Normal periods 1 to 12 initially. Open Special Period 13 , only for non sales accounts ( exclude accounts 7*) |
Allows all specific en year postings | Annual | Corporate Accounts |
| FI | 2 | End year Manual FI Postings | FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document | All specific postings for regularisation involving generation of and FI and non sales imapct -commissions on sales |
Annual | Corporate Accounts | |
| FI | 3 | Fiscal Year Change for Fixed Assets | AJRW Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change | None | 1/Calcul evaluation on next period 2/Posting to Assets Accounting in next Fiscal Year 3/reporting Budget |
Annual | Corporate Accounts |
| FI | 4 | Open FI Posting Periods | OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods | Close Special Period 13 to 16 to be closed after full & complete finalisation. of trial balance. | All processing involving generation of and FI Document not allowed in next posting period. | Annual | Corporate Accounts |
| FI | 5 | Fixed Assets Year-End Closing | AJAB Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute | After END closing period 13 =>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year. |
Posting to Previous Fiscal Year can not be continued after the year- end closing | Annual | Corporate Accounts |
| FI | 6 | Account Reconciliation for Fixed Assets | ABST2 Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation | After END closing period 13 => Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year. |
Rectification of reported errors on account of Capitalisation or depreciation | Annual | Corporate Accounts |
| FI | 7 | Vendors & Customers | F.07 Accounting -> Financial Accounting-> Accounts Payable -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward | Scrutiny and closing of all Vendor & Customer accounts | Annual | Corporate Accounts | |
| FI | 8 | Balance Sheet GL | F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward | Scrutiny and closing of all GL Balance Sheet accounts | Annual | Corporate Accounts | |
| FI | 9 | P & L Items | F.16 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward | Scrutiny and closing of all GL P & L accounts | Annual | Corporate Accounts | |
| CO | 10 | Period close in CO | OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment |
FI closing done and FI period is closed for last month. | CO process and assessment cycle run,RES1 reporting | Annual | Reporting |
| CO-IM | 11 | Carry forward of open commitments for investment | KOCF Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward |
Budgetory control on investment in next year | Annual | Reporting | |
| COCCA | 12 | Checking overhead report(before and after assessment run) | S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625 | MIS reporting ???? | Annual | Reporting | |
| FI | 13 | Review and download the p& l and balance sheet | S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General > Actual/Actual Comparisons ->S_ALR_87012284 | Scrutinise & Download P& L and Balance Sheet | Year end | Annual | Corporate Accounts |
| IM | 14 | Investment Management Report | _ALR_87013019 List: Budget/Actual/Commit: Accounting -> Investment Management -> Internal Orders ->Information System ->Reports for Internal Orders ->More Reports : S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 : |
Special FI periods closed |
Reporting | Annual | Reporting |
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